Reclaiming 20+ Executive Hours a Month and Automating 80% of the Hiring Funnel

Background

Autolek is a manufacturing business where leadership and finance teams were spending significant time on repetitive manual work — scattered administrative tasks, siloed information across email, chat, and file storage, and a slow hiring pipeline driven by manual sourcing and candidate tracking.

The Challenge

On the operations side, Autolek ran POS alongside SAP — and transaction sync failures, misclassified tender types, and heavy manual audits were consuming finance team capacity every month.

Verifying that POS sales actually reached the bank meant reconciling against multiple payment gateways and settlement sources, each with its own timeline and fee structure. Vendor ledger reconciliation added another layer of complexity — typographical errors in voucher numbers and credit-note inverse accounting that no manual process could reliably catch at scale.

The Solution

BotIntelli deployed a connected automation layer across executive productivity, recruitment, and finance reconciliation:

• AI Executive Assistant

  Connected to Microsoft 365 (Outlook, Teams, SharePoint, OneDrive) — structuring raw data into actionable insights and reclaiming executive time from scattered administrative work.

• Recruitment Workflow

  An autonomous system integrated with Naukri that handles job requisitions, sourcing, screening, and ranking candidates in a dashboard — automating approximately 80% of top-of-funnel hiring tasks.

• POS vs. SAP Sales Reconciliation

  Matches on unique receipt ID and auto-generates balancing journal entries.

• POS vs. SAP Tender Reconciliation

  Flags mismatched payment modes with corrective tags to eliminate misclassified tender errors.

• POS vs. Collections Reconciliation

  Triangulates expected revenue against bank and wallet deposits, including processing fees and settlement timing.

• Vendor Reconciliation Engine

  Bypasses typographical errors and applies inverse credit-note logic automatically across thousands of reconciliation cycles.

Implementation & Impact

• Executive productivity

  Reclaimed over 20 hours per month per executive — with no additional headcount required.

• Recruitment efficiency

  Automated approximately 80% of top-of-funnel hiring tasks (sourcing, screening, ranking), significantly reducing time-to-hire.

• POS-to-SAP reconciliation

  Sales reconciliation saved 800+ hours annually and accelerated month-end close. Tender reconciliation saved 130+ manual hours and 12 manager-days annually. Collections reconciliation — the most complex workflow — saved over 2,100 hours per year and scales without new headcount.

• Vendor reconciliation

  Saved 4,000+ manual hours annually across 4,000 reconciliation cycles, operating with zero data storage overhead.

Looking Ahead

Autolek is positioned to extend this automation layer to other high-friction operational manual processes as they are identified — building on a validated foundation across executive productivity, recruitment, and finance.